Elevate workplace security with Protime's access control solutions

SMEs certainly need access control as well. It allows them to optimize the management of entrances and exits. But an access control system can also be used, for example, to secure rooms containing confidential documents.

Whether it is to manage access to a company site, secure access or manage visitor arrivals, a large enterprise needs access control. With this system, you can easily optimize the flow of employees within the company according to their responsibilities. In addition, it helps you to be able to map in real time who is in your building at a given time, for example, during a fire alarm.

You are not required to install access control. That applies to small or large businesses. But with an access control system, you save time and money and can optimally manage who enters and leaves buildings or secure areas.

While not legally required in most industries, access control systems are considered best practice for:

• Data protection.
• Employee safety.
• Workplace efficiency. 
   

They also support compliance with GDPR, ISO standards, and sector-specific regulations such as NIS2 for critical infrastructure. As threats to physical and digital security increase, more businesses are adopting access control as part of a proactive risk management strategy.

With an access control system, you can easily control the entrance and exit of your buildings, production site or areas with confidential documents, such as the office of HR, accounting or the CEO.

Access control is very important. All businesses have different areas that contain sensitive or confidential data that must be protected. Moreover, the access control tool allows you to know at any time who is on your premises or in your buildings, for example, in case of a fire alarm. As a result, you optimize your operation: a significant saving of time and reduction of risks. Securing your building protects not just physical assets, but also intellectual property, staff safety, and business continuity. Access control systems can help prevent unauthorised entry, deter internal theft, and reduce liability risks by maintaining an accurate record of building occupancy. In emergencies such as evacuations, having real-time access to data improves your ability to respond quickly and safely.
 

The price for access control tools depends on many factors: 

• Number of premises to be secured
• Number of entrances or exits to be controlled
• Number of people you will integrate into the system.
• Presence of a visitor registration tool
• Types of hardware terminals to be installed
• Maintenance and service contracts.

All these factors affect the price of the access management system. If you are interested, please contact us. Together, we'll look at your needs.

There are a lot of benefits to access control. The first thing we think of is securing access to your grounds and buildings. But did you know that with an access control system, you can also secure one specific room? That way, you can keep sensitive documents safe. A second benefit of access control is visitor management. You can go pretty far with it: for example, with an access control system you can know at any time who is on your premises and create a report that you can use immediately in case of a fire alarm, for example.

Implementing an access control system requires some technical knowledge, as well as knowledge of our software. Therefore, an experienced consultant will come to help you install it according to your needs.

To ensure your access control system is properly set up, we start by assessing your specific requirements. This includes the number of access points, the type of authentication methods you need (badges, PINs, etc.), and how many users will be included. Our experienced consultants guide you through every step, from planning and installation to configuration and staff training. We take care of integrating the system with your existing IT infrastructure, such as HR or time tracking platforms, to streamline user management.

Once the system is live, we provide continuous support and updates, so your solution evolves alongside your organisation's needs.

The access controller will first authenticate the user with their badge or fingerprint. The system then checks in the software the authorizations of this person and eventually grants him access to the building or room or not.

There are many types of access control. Some solutions are very visible, such as barriers and turnstiles. But security locks are also among the options. Broadly speaking, access control falls into several categories:

• Physical barriers (e.g., speed gates, bollards) for large entrances
• Electronic locks and badge systems for internal areas
• Biometric access using facial recognition or fingerprints
• Mobile-based credentials using apps or QR codes

Our consultants will work with you to analyse your needs and suggest the best solutions.

Upon arrival, visitors register via a tablet or the Protime Visitors Kiosk. The person with whom they have a visit receives a notification. Meanwhile, the visitor can still read through and agree on safety guidelines or hygiene regulations. After registration, visitors are included in emergency lists and can be shown on the myProtime floor plan.

This self-service process enhances the visitor experience. It also ensures compliance with workplace safety protocols. The system automatically creates a digital log of all entries and exits, which will help to simplify reporting, emergency response, and audit preparation. Visitor badges can be printed instantly, and temporary access rights granted automatically based on predefined rules.

Access control systems act as a digital gatekeeper for your organisation. It enables you to assign entry permissions based on roles, schedules, or security levels. From securing a single server room to managing access across multiple buildings, these systems ensure only authorised individuals can gain entry.

Modern access control can be managed remotely and provides detailed access logs to support compliance and audit requirements.

With access control, you can secure sensitive areas of your business, whether it's an entire location or just one room.