With myProtime Visitors, visitors can be pre-registered by employees, allowing them to receive an invitation email with all necessary details before arrival. This ensures that your guests know exactly what to expect—whether it’s a smooth check-in process or specific safety instructions— creating a seamless and professional experience from the moment they step in.
Visitor registration
Linked to your HR system
Between service providers, partners, customers or other prospects, it is not always easy to follow the comings and goings of each visitor within your company building. That's why it's important to have a solution that allows you to have a clear view of who is inside the building in real time. Our visitor registration hardware is much faster and more efficient than paper registrations, which lead to errors. You will also be sure to comply with privacy and security regulations, and you will reduce the communication time between reception, staff and visitors.
Add a professional appearance and a welcoming reception to your business building.
myProtime Visitors
Efficient registration
myProtime Visitors is a safe solution for digitally registering company visitors and suppliers.
Visitors can register via a tablet or the Protime Visitors kiosk, making it completely privacy proof.
Employees can pre-register visitors to make registration run even smoother. Depending on the reason of the visit, guests can be shown different safety guidelines. Because everything is tracked digitally, you have a real-time and historical overview of all visits. Protime is partnering with Gatehouse ® to create this module.
Fully digital solution
With myProtime Visitors say goodbye to the traditional paper registration, this fully digital solution allows your visitors to quickly register online. They receive all the necessary information for their visit to your premises, as well as the security instructions they need to know and respect. All this in compliance with the GDPR and privacy. Not to mention that this solution can be deployed in several entry points, within several company entities located in different countries.
All visits are logged, so you can get reports on which visitor met which employee.
A digital floorplan
After registration, visitors can be included in emergency lists and they can be displayed on the myProtime floorplan.
Protime has experience across industries. A lot of our international customers also work with us in multiple countries. Our standard solutions can cope with fast changing regulations and business strategies.
Why Visitor Registration is Important
Efficient visitor management is crucial for both security and efficiency. By properly registering visitors, you ensure compliance with safety protocols, improve building security, and create a professional, organized experience for all guests. Protime’s visitor management system for offices streamlines the process, making it simple to track, monitor, and manage all incoming visitors in one place.
Easy Visitor Monitoring
Protime makes it simple to generate detailed visitor monitoring in real time. Whether you need to track the number of visitors on a specific day or monitor who has visited specific departments, our system allows for effortless reporting. Keep your records organized, accurate, and always accessible.
Why Go Fully Digital?
Going digital with your visitor management system delivers clear advantages for any organization. But there are three standout reasons why most businesses make the switch. Each one not only improves daily operations but also supports long-term efficiency, compliance, and scalability:
- Once visitors are registered, they can be automatically added to your emergency lists and displayed on the myProtime digital floor plan. This gives reception, security, and management teams a clear, real-time view of who is in the building and where they are.
- Compared to paper-based processes, a digital system is faster, more reliable, and far easier to maintain. Paper logs can be misplaced or become unreadable, while digital records offer instant access and accuracy at all times.
- The platform supports full compliance with GDPR and other local privacy regulations, adapting automatically to the legal requirements of each region. And because myProtime Visitors works across multiple locations and even multiple countries, visit tracking remains consistent no matter where your offices are based.
Key Features of myProtime Visitors
Pre-registration options
With myProtime Visitors, employees can pre-register guests before they arrive, making check-in smooth and efficient. Visitor details are added to the system in advance, so when they reach your reception or kiosk, the process takes seconds.
Pre-registration also allows you to send important information ahead of time. That might be meeting agendas or parking instructions, for example. It creates a professional first impression and reduces wait times.
Digital floor plan display
The myProtime digital floor plan gives you a clear, real-time view of who is in the building and where they are located. Visitors appear alongside employees, making it easy to account for everyone during emergencies or security checks.
This visual tool is especially valuable for larger sites or multi-floor premises, where quick location information can save time and improve safety.
Automatic inclusion in safety lists
Every visitor registered through myProtime Visitors is instantly added to your emergency and safety lists. This ensures that in the event of an evacuation or incident, you have a complete and accurate record of everyone on site, not just your employees. Automatic updates remove the risk of manual errors and help your safety teams act quickly and confidently.
Partnering with Gatehouse® for enhanced capabilities.
Protime’s partnership with Gatehouse brings additional strength and scalability to the myProtime Visitors platform. Gatehouse is a trusted specialist in access and visitor control, and this collaboration ensures you benefit from advanced features, robust security, and seamless integration with your existing systems.
It is a powerful combination designed to meet the needs of businesses operating across multiple sites and countries. A truly European solution for international organizations.
Who Benefits from a Visitor Management System?
A modern visitor management system can transform how organizations handle security, compliance, and guest experiences. From small offices to global enterprises, the benefits are tangible and immediate.
Companies of all sizes
Large corporates: For multinational corporations, myProtime Visitors delivers consistency across multiple sites and countries. It standardizes processes, ensures compliance with local legislation, and provides a central view of visitor activity worldwide. One system, multiple countries, full compliance everywhere.
SMEs: Small and medium-sized enterprises benefit from a professional, streamlined check-in process without the need for large administrative teams. It enhances security, frees up staff time, and creates a polished first impression for clients and partners.
Industries
Manufacturing: Visitor safety is critical in manufacturing environments. myProtime Visitors ensures guests receive site-specific safety briefings before entering production areas, while digital records make compliance reporting simple.
Logistics: In logistics hubs where multiple contractors, drivers, and suppliers arrive daily, the system speeds up check-ins, tracks visitor flow, and reduces congestion at entry points.
Healthcare: Hospitals and clinics need to balance accessibility with patient safety. Digital visitor registration helps manage access, comply with hygiene protocols, and maintain accurate records for security and reporting.
Corporate offices: For corporate settings, myProtime Visitors creates a seamless, professional welcome while providing real-time visibility of everyone on site. It supports building security, visitor confidentiality, and a positive brand impression.
FAQs in Visitor Management Systems
Why Choose Protime?
Protime is trusted by organizations across a wide range of industries, from manufacturing and logistics to healthcare and corporate offices. Many of our customers operate in multiple countries, and we understand the unique challenges that come with managing visitors on a global scale.
Our solutions are built to scale, so whether you have one site or dozens across different regions, myProtime Visitors delivers a consistent, reliable experience everywhere. We stay ahead of fast-changing regulations, ensuring your visitor processes remain compliant with local laws while still meeting international standards.
As a European leader in workforce and access management, Protime goes beyond that of a simple software provider; we are a long-term partner committed to helping you create safer, more efficient, and more welcoming workplaces. We support companies operating in multiple countries at once, with full compliance in every region.
Book a demo today and discover how myProtime Visitors can transform the way you manage and track visitors across your organization.
Tired of paper logs and unclear visitor tracking?
Switch to a secure, fully digital visitor registration system that’s fast, compliant, and professional.