Optimize your workforce with advanced activity tacking
From cost center to profit center
Time is valuable; you can only spend it once. Managing that time correctly is one of the most efficient ways to maximise both productivity and employee engagement.
This is why activity management is essential in order to have a global vision of the different expenses generated by workforce management. But to do this, it is essential to have the right tools to collect, identify and analyse the key information for your financial management. With Protime you are in the drivers seat.
Discover myProtime Activities
Your myProtime Activities Benefits
Optimise your activity management by recording your employee's various possible projects directly in your myProtime environment. With myProtime Activities, employees register their activities themselves. Curious about the benefits?
- An overview of all activities and subactivities in your company
- How much time do your employees spend on each (sub)activity?
- Find out immediately whether things took more time than planned.
- Easily see which employees perform which (sub)activities.
- A complete summary of your productivity.
How do I register activities in myProtime?
Recording activities with myProtime activities can be done in several ways: Link a percentage breakdown per employee
- Register real-time on a terminal or with a scanner
- Enter durations retroactively
- Link a default activity to an employee. This helps especially when an employee performs this activity regularly/most of the time
Analysis of your activities
All registered activities can be analysed thanks to reporting. With the aid of export files, the information can be further processed in other applications such as financial software for bookkeeping or invoicing.
- Flexible cost structure
- Automatic cost allocation
- Ease of use
- More accurate pay distribution
- Optimized bookkeeping lists
- Reports for cost price calculation
- Input for invoicing
Why Choose Protime for Your Activity Monitoring Solution?
When it comes to activity monitoring, not all solutions are created equal, especially if your business operates in more than one country. That’s where the real challenge lies. Managing time data across multiple sites, departments, and legal jurisdictions requires more than just a basic timesheet tool. You need a platform that understands complexity, adapts to local rules, and scales globally.
That’s exactly what Protime delivers.
As a trusted European partner, Protime supports organizations across borders with standardized yet flexible solutions for workforce management. Our activity monitoring software is built for international teams, helping you track how time is used, no matter where your employees are located or how they work.
Whether you're dealing with region-specific labor laws, language preferences, or different scheduling models, Protime ensures a consistent user experience and compliant data handling across every site.
Ready for an efficient package deal?
myProtime and myProtime activities offer you a total package for your payroll process. This allows you to accurately monitor the complex processing of payroll costs. From an administrative and accounting perspective, myProtime makes your life easier.
Need more? Our access terminals and time clocks facilitate data collection, time, attendance, access and scheduling. These devices use advanced technologies that give you great flexibility every day.
Want efficiency at the end of the month?
Optimize your activity management by allowing employees to log their work directly in the myProtime environment. From individual tasks to large-scale projects, activity registration becomes part of the daily workflow, streamlined, accurate, and fully integrated into your broader HR and payroll systems.
With myProtime Activities, you gain full visibility into how time is spent across your organization, supported by a platform built for international teams.
And because we’re built for international businesses:
- Our European roots and international scope
Protime has decades of experience supporting cross-border organizations throughout Europe. - Adaptable to complex, multi-country payroll structures
Whether you're working with local regulations or integrated group-wide payroll processes, Protime ensures everything fits together. - Trusted by companies in multiple countries
Our clients span industries and borders, unified by one goal: smarter, more strategic workforce management.
Key Features of myProtime Activity Monitoring
Protime’s activity monitoring tools are more than just time trackers; they’re powerful, all-in-one solutions designed to help HR, operations, and finance teams get full visibility into how work is happening across the organization.
Whether you’re managing teams in a single office or coordinating multiple sites across Europe, myProtime gives you the flexibility and structure needed to capture, analyze, and act on your workforce data with full support for international complexity.
Here’s what makes our activity monitor software stand out:
All-in-one platform for time and activity insights
myProtime centralizes your time registration and activity tracking in a single dashboard. That means no switching between systems, no data gaps, and no silos, just one clear source of truth for employee hours and task distribution.
Real-time or retrospective logging
Choose what works best for your teams. Employees can log time in real time using scanners, terminals, or the myProtime platform, or enter it manually at the end of the day. This flexible setup supports everything from field teams to hybrid workers across every location.
Multilevel activity management
Break down time entries into primary activities and subactivities for more granular insights. You can even assign default tasks for recurring roles, making registration faster and more accurate. Whether tracking by department, project, or cost center, your data stays organized and actionable.
Easy-to-use activity monitor app
With the mobile-friendly activity monitor app, employees can register their hours and activities on the go, perfect for teams working remotely or across sites. The app is intuitive, multilingual, and designed for high adoption from day one.
Actionable Reporting and Cost Analysis
Tracking time is the first step, but what truly drives value is what you do with that data. With myProtime’s built-in reporting features, every registered activity becomes a source of strategic insight. You can turn time logs into detailed productivity overviews, performance metrics, and cost breakdowns that support smarter decisions across HR, finance, and operations.
Our activity monitoring software is designed to help you move beyond spreadsheets. You’ll get real-time visibility into how time is spent across departments, locations, and projects, with flexible tools for analysis, export, and integration.
Here’s what you can expect:
Generate custom activity reports
Filter and sort your data by team, task, time period, or site. Our reporting engine makes it easy to create clear, tailored reports for audits, internal reviews, or executive presentations.
Get clear productivity overviews
View summaries of employee output across multiple levels, from high-level dashboards to individual contributions. These reports help identify where efficiency is rising, where bottlenecks occur, and where adjustments are needed.
See deviations from expected timeframes
Compare planned vs. actual time spent on activities. This helps flag delays, misallocations, or underperformance before they affect your bottom line.
Export data to integrate with your financial tools
Use export files to feed activity data directly into your existing accounting, payroll, or ERP systems. Whether you need input for invoicing, cost price calculation, or optimized bookkeeping lists, Protime ensures smooth, structured handovers.
Additional financial advantages include:
- Flexible cost structures for variable project and departmental needs
- Automatic cost allocation tied to real-time activity data
- More accurate pay distribution, even in multi-role or multi-country scenarios
- Streamlined input for invoicing, especially for client-based or project-billed work
Whether you're a CFO, HR lead, or operations manager, myProtime gives you the clarity and control you need to connect workforce time with business outcomes across all levels of your organization.